Infrastructure for Successful Programs
This section offers resources on setting up the structure of your program including funding, staffing, planning, student outreach and recruitment, leader buy-in and evaluation.
There are many possibilities for funding summertime programs. Included here are a few ideas, including links to guides and documents for summer program funding and a sample budget.
- Career Pathways Trust:
- Summer School Funds:
- Private grant funds in local communities:
- Healthcare organizations
- Civic organizations
- Large corporations may have a community benefit department
- Municipal department of local agencies may set aside funding or seek grants from trade associations
Staffing & Roles
Coordinating staffing and responsibilities to implement GEY programs is essential. There should be a point person assigned to manage coordination of the project. Here you will find resources to help you think through different roles and responsibilities.
Program Planning Timeline and Milestones
Use these resources to help you think through the appropriate steps and program planning for implementing a youth-civic engagement effort.
Student Outreach and Recruitment
A summertime, after-school or in-school program will benefit youth if they are able to participate and are aware of the opportunity. When starting or scaling-up a model consider outreach techniques and ask for help. Here are ideas from youth who have participated in summertime programs:
- Use peer mentor programs to spread information about local governments to youth
- Making Instagram/Facebook pages for local governments to promote themselves and their programs
- Have teachers or school administrators promote the programs that the local government is putting on
- Guest speakers (staff and elected officials) can make classroom presentations on behalf local government agencies
- Target classes, communities or programs that typically have under-represented youth
- Provide incentives to join a program, including paid or unpaid internships, work experience, free rides to/from the location, and shadowing opportunities for career choices selected by youth
- Clearly communicate about the application process to leave little room for confusion or ambiguity
Tools for outreach and application processes:
- Leaders and organizational newsletters are great ways to get the word out about summer models and all youth engagement opportunities. Pictured here are sample social media messages about West Sacramento’s police and fire academies.
- Promotional Flyers
- Recruitment Forms and Documents
- Applications, Scoring and Notification Documents
- Interview questions & Score
- Risk, waiver and indemnity agreements
- Student Orientation & Agenda Materials
- Summer Meal Programs and Resources
Leadership Engagement & Promotional Materials
Video: Importance of Partnerships: Perspectives of city, county and court staff
Video: Civic Engagement Programs: Positive Impacts on Youth
Sample Program Highlights featuring public health, public safety and courts
Words of Wisdom: Starting & Scaling Up a GEY Program
City of Oxnard – 2016 Summer at City Hall
City of Moreno Valley – Summer at City Hall
Presentations & Pictures
Media (Articles and Videos)