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Sample Procurement Policy

Resource

Ontario’s Ministry of Finance has adopted a procurement policy that serves as a handy checklist for reviewing an agency’s own procurement policies and practices. 

The policy’s stated purpose is to ensure that publicly funded goods and services, including construction, consulting services, and information technology are acquired through a process that is open, fair, and transparent.

 The policy covers such issues as:

  • Segregation of Duties
  • Approval AuthorityCompetitive Procurement Thresholds
  • Information Gathering
  • Supplier Pre‐Qualification
  • Posting Competitive Procurement Documents
  • Timelines for Posting Competitive Procurements
  • Bid Receipt
  • Evaluation Criteria
  • Evaluation Process Disclosure
  • Evaluation Team
  • Evaluation Matrix
  • Winning Bid
  • Non‐Discrimination
  • Executing the Contract
  • Establishing the Contract
  • Termination Clauses
  • Term of Agreement Modifications
  • Contract Award Notification
  • Supplier Debriefing
  • Non‐Competitive Procurement
  • Contract Management
  • Procurement Records Retention
  • Conflict of Interest
  • Bid Dispute Resolution

See box at right for link to policy.

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